31441, several

Executive Assistant
Full-time Permanent

Closes: 28 November 2019

Classification: Administrative Services Officer Class 5
Salary: $78,197 - $82,771
Position No: 31441, several
Directorate: Environment, Planning and Sustainable Development
Advertised (Gazettal date): 04 November 2019
Contact Officer: Ian Walker on ians.walker@act.gov.au or (02) 6205 9027

Details: Do you enjoy a fast paced and diverse role supporting a large unit? Are you interested in how the Environment division contributes to the ACT? Do you have exceptional time management skills? Are you ready for a new challenge? The Executive Director, Environment is looking for an Executive Assistant to provide high level administrative and small projects support to the Executive Director and the broader Environment business unit.
The position:
  • Duties of the role include, but are not limited to, providing a high level of support in a range of administrative activities such as the Executive Director's diary management, liaison with internal and external stakeholders, coordination of Government reporting, Ministerial and briefing coordination and review and providing support and advice to the broader environment team.
  • As the central contact point staff, you will need to have a strong sense of initiative, have a practical can-do attitude and be able to manage competing priorities and deadlines.
  • You will be responsible for liaising with the Executive Director’s senior management team and assist with the management of business on a day to day basis. There may also be opportunities to assist with project work under the supervision of the Executive Director or senior management team.
  • This position also responsible for travel arrangements for the whole of the Environment division. You will be required to assist staff with the travel forms, facilitate clearance processes, book accommodation and flights and ensure all records are kept up to date.
The successful applicant must possess the following skills:
  • Well-developed administrative and secretarial skills including an ability to handle classified material and sensitive issues with discretion and with minimal supervision.
  • Ability to coordinate responses to official correspondence including the ability to display initiative and work cooperatively across line areas to achieve shared goals.
  • Well-developed organisational skills and an ability to effectively manage a range of tasks and meet tight deadlines.
  • Well-developed interpersonal and liaison skills and the ability to prepare general correspondence and reports.
  • Demonstrated capacity to display high quality customer service principles practices and attributes.
  • Proven well developed competencies in a variety of computer applications including Microsoft office and Objective.
  • A demonstrated understanding of and commitment to the principles of Respect, Equity and Diversity (RED), participative work practices and workplace health and safety.
Eligibility/Other Requirements: Experience in disciplines such as office management, finance/accounting, book keeping highly desirable. Manual vehicle driver's licence is desirable.
Note: Selection may be based on application and referee reports only. This position will be moving to a new workplace designed for activity-based working (ABW) in 2020. Under ABW arrangements, officers will not have a designated workstation/desk.
How to Apply: Please submit a written application of no more than two pages, outlining relevant experience and examples, demonstrating your capacity to perform the duties and responsibilities of the role, along with your current curriculum vitae, listing two referees and their contact details.
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