Administration Assistant – Receipting

Closes: 25 August 2026

Classification: School Assistant 3
Salary: $66,968 - $71,670 plus superannuation
Position No: Administration Assistant – Receipting
Directorate: Education
Advertised (Gazettal date): 11 August 2026
Contact Officer: Hayden Weeks on Hayden.weeks@ed.act.edu.au or 02 6142 0380

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Administration Assistant – Receipting - School Assistant 3 - Hawker College – Temporary position

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Hawker College is seeking applications for a dynamic Administration Assistant – Receipting to join its team for a full-time temporary role commencing as soon as possible until 5 February 2027, with possibility of extension and/or permanency.

Administration Assistants play a key role in supporting the efficient day-to-day operations of the school. Working closely with the Business Manager, School Leadership team and teaching staff, you will provide high-quality administrative, financial and customer service support that contributes to positive outcomes for students and the broader school community

In this role, you will support a range of finance and administration functions, including receipting, banking, reconciliations, invoices, purchase orders and financial reporting. You will also manage enquiries, assist with school communications, maintain accurate records and use school systems such as Xero and Sentral to support business and operational requirements.

You will be part of a collaborative administration team, contributing to continuous improvement initiatives, maintaining confidentiality, and ensuring a professional, welcoming and responsive service for students, families, staff and external stakeholders.

Hawker College is a senior secondary college with about 580 students in years 11 and 12. The college is committed to fostering a vibrant and inclusive learning community where every student is supported to achieve their potential. With a strong focus on academic and vocational excellence, Hawker provides a broad range of learning pathways that promote independence, resilience and curiosity. Through high expectations, strong wellbeing support and engaging learning experiences, we prepare students to thrive beyond college.

If you are passionate about supporting students and contributing to engaging, hands-on learning experiences, we encourage you to apply.

What we can offer you:

• Competitive pay and conditions that support school-based staff.
• Generous superannuation: 12.5%.

Why join us?

• School‑friendly hours: Work during school hours with school holidays off.
• Supportive environment: Access to training and professional learning opportunities.

About the ACT Education Directorate:

We deliver high-quality public education for children and young people across the ACT. Our mission is to provide excellent, fair and equitable learning opportunities where every student feels safe, valued and supported to thrive.

ACT public schools educate more than 50,000 students across 93 schools including early childhood schools, preschools, primary schools, high schools, colleges and specialist school settings.

Through our Strong Foundations program, we are delivering a consistent evidence-based approach to learning across ACT public schools.

More information can be found on the ACT Education Directorate website.

About the role:

As an Administration Assistant, you will:

• Provide a range of administrative, secretariat and executive support services to the Business Manager, School Leadership Team and teaching staff.
• Deliver excellent customer service and act as a key point of contact for students, parents/carers, staff and external stakeholders, resolving enquiries and providing accurate information.
• Coordinate and prepare school communications, including newsletters, correspondence, circulars and promotional materials for publication and distribution.
• Monitor correspondence, workflows and administrative processes to ensure deadlines are met and matters are actioned in a timely manner.
• Manage and support finance processes including receipting of payments, bank reconciliations, banking, invoices and purchase orders.
• Assist with financial reporting requirements, including financial estimates, end-of-month reporting and six-monthly financial reports.
• Support the Business Manager in maintaining the school's financial and administrative systems in accordance with Directorate policies and procedures.
• Maintain accurate records and provide administrative support using school-based systems including Xero and Sentral.
• Contribute to business planning, continuous improvement initiatives and the development of effective administrative practices and procedures.
• Maintain confidentiality when handling sensitive information and records.
• Work collaboratively as part of the school administrative team to support positive educational outcomes for students.
• Maintain a safe and healthy work environment and comply with workplace health and safety requirements.

What we’re looking for:

• Relevant qualifications in finance or a related field, or equivalent experience.
• Strong communication and interpersonal skills and the ability to work effectively in a team environment.
• A caring, student‑centred approach, with a genuine interest in supporting children and young people in their learning.
• Demonstrated ability to work safely with equipment and follow workplace health and safety procedures.
• Effective teamwork and reliability, with good organisational and time‑management skills.
• An approachable personality and a professional attitude in a school environment.

Eligibility requirements:

MANDATORY

• A valid ACT Working with Vulnerable People (WWVP) registration (or eligibility to apply)
• Australian citizenship, permanent residency or a valid working visa.

DESIRABLE

• Financial qualifications or relevant experience
• Experience in an administration role.
• Knowledge of school specific software including Sentral and Xero.
• Excellent knowledge of Microsoft Outlook, Word and Excel.
• Business qualifications or experience in a business-related role

First Aid Certificate or a willingness to undertake appropriate training

How to apply:

Apply via our job portal with:

1. Your resume/CV detailing your experience and qualifications.
2. A written application (maximum 3 pages) addressing the selection questions for the support area. Refer to the Applicant Pack for details.
3. A certified copy of your ACT WWVP registration (or proof of recent application)
4. A copy of your Certificate III or equivalent or relevant Certificate III or equivalent e.g. Business Administration (Education), Government (School Support Services). if applicable
5. Contact details of 1 referee (2 preferred), including one from your current or most recent supervisor.

A Merit Pool will be established from this selection process and will be used to fill vacancies across ACT public schools over the next 12 months.

We welcome applications for school assistant roles at select times throughout the year. Please email us at EDUSchoolAssistant@act.gov.au or to find out about the many opportunities with our ACT public schools.

The ACT Public Service is committed to building a culturally diverse and inclusive workforce. As part of this commitment, Aboriginal and Torres Strait Islander people, people with disability and people who identify as LGBTQIA+ are encouraged to apply.

All offers of employment are made under the Public Sector Management Act 1994 and are made on the basis that you satisfy all relevant pre-employment checks. All new ACTPS employees must complete pre-employment checks before starting employment and hold a valid WWVP Registration.

Note: Under the ACTPS employment framework you may be placed in another role where required for the efficient administration of the service.

Where an offer of employment is for a fixed-term period, any related temporary contracts within the Territory will be issued in compliance with the requirements and applicable exceptions outlined in the Fair Work Act.

The ACT public service is committed to closing the gap, underpinned by the belief that when Aboriginal and Torres Strait Islander people have a genuine say in the design and delivery of policies, programs and services that affect them, better life outcomes are achieved. More information can be found here ACT Closing the Gap Implementation Plan - ACT Government Transparency Portal.

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Career interest categories:

Education, Teaching and Training