40841

Closes: 03 September 2025

Classification: Administrative Services Officer Class 5
Salary: $93,784 - $98,967 plus superannuation
Position No: 40841
Directorate: City and Environment
Advertised (Gazettal date): 20 August 2025
Contact Officer: Sophie Clement on SophieJ.Clement@act.gov.au or (02) 6207 4857

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Details: Infrastructure Delivery (ID) is responsible for the delivery of the City and Environment Directorate (CED) Capital Works program on behalf of Roads ACT, City Presentation, ACT NOWaste, Transport Canberra, Libraries ACT, Sports and Recreation and other business area within the Directorate. We deliver infrastructure and public spaces that respond to community needs, seeking creative and innovative solutions to support effective delivery. This includes (but not limited to) public realm improvements, footpaths, roads, parks, bridges, cycle-lanes, shared paths, street lighting, public transport infrastructure, stormwater infrastructure, shopping centre upgrades, urban renewal, landfill cells, car park improvements, playgrounds and sportsground infrastructure.

This Executive Assistant position works to the Executive Branch Manager Infrastructure Delivery and is responsible for providing high-quality executive support, including diary management, arranging and scheduling meetings and appointments, managing telephone calls, and actioning emails and enquiries promptly and efficiently. The Executive Assistant will also provide secretariat support for executive and senior management meetings as well as assisting in the coordination and processing of ministerial briefings and correspondence through Objective.

This is an integral position within City Services. The Executive Assistant is expected to have excellent written and oral communication skills as well as excellent customer service and organisational skills, the ability to work under pressure and liaise with staff at all levels of the Directorate and the Legislative Assembly. The role also requires discretion and professionalism to be exercised at all times.

The role is also responsible for:

• Managing the diary, telephone, emails and workflow for the Executive Branch Manager Infrastructure Delivery, including arrangement of appointments, meetings (including logistics (bookings, set up etc) and preparing agendas and papers required for meetings) and travel as necessary.
• Coordinating and reviewing communication and incoming and outgoing correspondence, including creating, tracking and managing the flow of incoming and outgoing documents using Objective.
• Critically examine, evaluate and take appropriate action on reports, submissions and information submitted to the Executive Branch Manager Infrastructure Delivery to ensure relevance, completeness and accuracy.
• Providing administrative support to the broader Infrastructure Delivery senior management team as required.
• Other duties as required which align to this classification.
• This position does not involve direct supervision of staff.

Please see attached Position Description for details of the duties to be undertaken.

Eligibility/Other Requirements:

• Demonstrated understanding of executive support requirements.
• Demonstrated understanding of records management in a government environment.
• Demonstrated ability to work collaboratively in a team environment to achieve the organisation’s objectives.
• Demonstrated high-level communication with internal and external stakeholders while demonstrating sound judgement and discretion, including the ability to strategically collaborate in a clear, concise and articulate manner.

Notes: This is a temporary position available from the middle of September 2025 for a period of 10 months with the possibility of extension up to 12 months.

Selection may be based on application and referee reports only.

A Merit Pool will be established from this selection process and will be used to fill vacancies over the next 12 months.

How to Apply: Please submit a written response of no more than four-pages addressing the Selection Criteria outlined in the Position Description. Please provide evidence of your suitability for the role demonstrating how your Skills, Knowledge and Experience make you the best candidate for this position.

Succinct applications that clearly demonstrate applicants’ contribution towards successful team projects will be viewed highly.

Applications should also include a current curriculum vitae and the name and contact details of two referees.

Should you have any questions relating to the position, please contact Sophie Clement on 02 6207 4857 if you have any questions.

Applications should be submitted via the Apply Now button below.

City and Environment

City and Environment Directorate was established on the 1 July 2025. This new directorate is an amalgamation of positions previously advertised under Environment, Planning and Sustainable Development Directorate and Transport Canberra and City Services Directorate.

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Note

This is a temporary position available from the middle of September 2025 for a period of 10 months with the possibility of extension up to 12 months.